How QuickBooks Desktop Changes Could Affect Your Operations

As technology evolves, so too must the tools we rely on. If your business is still using QuickBooks Desktop (QBD) 2021 or older, it’s important to stay informed about the upcoming changes that could affect your operations. 

Mark Your Calendar: Sept. 30, 2024 

As of this date, Intuit will stop selling new subscriptions for QuickBooks Desktop Pro Plus, Premier Plus, Mac Plus and Desktop Enhanced Payroll in the U.S. While current subscribers using 2022 or newer versions can continue to renew their subscriptions, it’s essential to upgrade to the 2024 version by this deadline to ensure ongoing support and access to updates. 

What Happens if you’re Using an Older Version? 

Businesses using QuickBooks Desktop 2021 or older are facing more immediate concerns. These versions are no longer supported by Intuit, meaning: 

  • No Security Patches: Without security updates, your data may be at risk. 
  • No Access to Live Technical Support: Troubleshooting issues may become challenging without access to Intuit’s support team. 
  • Loss of Essential Features: Critical functions like QuickBooks Desktop Payroll, Desktop Payments and online bank feeds will be unavailable. 

Continuing to operate on unsupported software can lead to significant risks, including potential data breaches and operational inefficiencies. 

What are your Options? 

Business owners facing this change have two primary options: remain on QuickBooks Desktop and assume the associated risks or migrate to QuickBooks Online (QBO). 

  1. Staying with QuickBooks Desktop: While it might seem easier to continue with the software you’re familiar with, unsupported versions of QuickBooks Desktop could expose your business to security risks and operational limitations.
  2. Transitioning to QuickBooks Online: Moving to QuickBooks Online offers a modern, cloud-based solution that ensures your business remains up to date with the latest features and security enhancements. QBO provides improved workflows, reliable data migration and new functionalities designed to simplify your financial management.

The Advantages of QuickBooks Online 

Transitioning to QuickBooks Online comes with several benefits: 

  • Improved Workflows: QBO’s updated interface, including features like the +New button and streamlined banking processes, can make day-to-day operations more efficient. 
  • Enhanced Security: Regular updates ensure your financial data remains secure and protected against potential threats. 
  • Accurate Data Migration: With proper planning, data migration can be seamless, ensuring no disruption to your business operations. 

Steps for a Smooth Transition 

Making the switch to QuickBooks Online doesn’t have to be overwhelming. Here are key steps to ensure a smooth transition: 

  • Review and Clean Up Accounts: Organize your accounts to ensure they are in order before starting the migration process. 
  • Backup Data: Protect your existing data by securely backing it up prior to migration. 
  • Conduct the Migration: Carefully manage the migration process to ensure all data is accurately transferred to QBO. 
  • Update and Balance Books: After migration, verify that all financial records are accurate and up to date. 
  • Select and Integrate Apps: Choose apps that are tailored to your business needs to enhance QBO’s functionality. 
  • Provide Training and Support: Offer training to your team to help them make the most of QuickBooks Online’s features. 

Ready to Take the Next Step? 

If your business is still using QuickBooks Desktop, now is the time to consider the future. Transitioning to QuickBooks Online ensures you’ll have access to the latest tools, feature and support needed to keep your business running smoothly. 

Explore the benefits of QuickBooks Online and contact an Adams Brown advisor for guidance throughout this transition.